Zoom Meeting Best Practices

In addition to the Web Conferencing Best Practices outlined by MTSS, they also advise the following practices for Zoom meetings specifically.

Security Best Practices

• Do not post Zoom links on a public website
• If you don’t have external guests, select “Only authenticated users can join meetings”, or limit your meeting to just Zoom accounts from TCNJ.EDU
  • Instructions: How to restrict your Zoom meetings to TCNJ Users only
• If you don’t want participants to join before the host enters, uncheck “Join Before Host”
  • Set a co-host if you need a backup to start before you arrive
  • Video: How to Designate a Co-Host in a Zoom Meeting
• Uncheck “File Transfer” option unless you know this feature will be needed
• Uncheck “Allow Removed Participants to Rejoin” so that participants who you have removed from your session cannot re-enter
• Go More In Depth: Zoom’s “Best Practices for Securing Your Virtual Classroom”

Starting A Meeting

It is recommended that you start your meetings via the web portal to ensure you are the host of your meetings. Zoom offers you several ways to start both scheduled and spontaneous meetings:

• From the web portal
• From the downloaded Zoom Application
• From your Zoom mobile device apps
• From your Google Calendar invitation

Before the Meeting

• Test your Audio and Video – visit zoom.us/test
  • Make sure to choose the correct audio input and output sources and levels
  • Make sure to choose the correct camera for the meeting if more than one option is available
  • Have the content you intend to share prepared ahead of time
  • Make sure you know how to share your screen

Hosting A Meeting

• Mute your mic if others are presenting/speaking
• Use “Gallery View” for smaller group/team meetings
• Share your screen
  • Share specific applications to control displayed content
  • Use “Pause” to freeze the view to the participants
  • Use “New Share” to seamlessly transition between shared applications.
  • Use the Annotation tools to grab and direct attention

Meeting Recordings

• If you are sharing meeting recordings, change the file name from the default.
• Share privately via Google Drive or other service
• Share only to those who need access to it
• Do not make file publicly accessible

Looking For More Zoom Training?

• Zoom Training Materials